Title:

Finance Officer Assistant  

Number of Position(s)

One (1) Position

Location:

Hargeisa, Somaliland- SONSAF Office

Start date:

ASAP

Duration of initial contract:

Fifteen (15) Months  

Reporting to:

Program Manager

Closely working with:

Finance Officer

 

 

 

 

Background

Somaliland Non-State Actors forum SONSAF is a leading civil society platform that aims to engage all Somaliland Non-Stat actors by improving their capacity and position. Since its establishment in 2008, SONSAF’s mission and primary objective are to enhance non-state actor’s voice through better coordination and networking that contributes to helping Non-state actors to possess a vibrant space in policy dialogue arena especially, peacebuilding, security, democratization, development sustainability and have concrete influence in formulating policies that address the needs of all citizens. Overall, civil society and nongovernmental organizations (NGOs) can influence individual behavior and the institutions involved in all development sectors.

SONSAF is awarded an eighteen-month project entitled Peaceful Elections (PEACE)’. The eighteen months project is funded by the European Union and has two main objectives:

  • Monitoring and reducing electoral tensions through Election Situation Room (ESR) across Somaliland and
  • Increasing Women’s, youth and minorities participation in Somaliland’s electoral and governance processes in the pre-election, election and post-election periods

 

Under the overall guidance of the Finance Officer, the Finance Assistant is to assist the Finance officer by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record-keeping of the day to day transactions in accordance with SONSAF policy and procedures.

SONSAF is seeking a Finance Officer Assistant who is well versed in working with civil society organizations (NGOs) and possess knowledge in key areas of Finance and budgeting.

 

 

Duties and Responsibilities

Under the supervision of the Finance Officer, the Finance Assistant will perform the following tasks:   

  1. To assist the Finance Officer in ensuring that timely and accurate payments are made.
  2. Ensure accuracy and completeness of payment documents in compliance to SONSAF and EU policies and procedure
  3. Coordinate with district teams for advance issuance and there timely adjustment of advances & Trainings documentation.
  4. Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to teachers & mentors
  5. Posting all vouchers into transaction spreadsheet on daily basis for review by the Finance Officer. Ensure that all information in the spreadsheet is correct and complete.
  6. Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per SONSAF policy and schedule. Document the cash count sheets for records.
  7. Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
  8. Assist Finance office in monthly bank & account reconciliation.
  9. Ensure all the financial documents are properly filed & tagged.
  10. ‘Paid’ stamping of all the invoices and related documents before filing.
  11. Ensure timely preparation of tax & deposit into bank.
  12. Visit Bank for necessary collection & submission of financial documents.
  13. Photocopies & scanning of all necessary documents/Instrument.
  14. Perform any other task assign by the line manager.

Required skills and Experience

Academic qualifications:

Education: 

B.Com. MBA Finance, M.COM

Experience:

  • Minimum 2 years Finance experience preferably in INGO/NGO.
  • Excellent communication skills, both verbally and in writing, is essential.
  • Fluency in written and spoken English and Somali
  • Honesty and strong commitment.
  • Accuracy in record checking.
  • Ability to work as part of the team.
  • IT skills including MS Office & Accounting applications.

 

Submission: detailed CV with a cover letter will be submitted no later than 28th April 2021, at 4 pm.

Email address: sonsafhrm@gmail.com

Office location: SONSAF is situated Masala Area, Next to Masalaha Hospital